A data room is a safe space where confidential business data can be shared with partners, investors, and other stakeholders. It offers features such as auditing, watermarking and granular access control settings. When choosing a Data Room vendor, you should consider virtual business management the type of security it offers and if it supports the type of files that your team is using.
Some providers also offer extra security features, such as auto-indexing or fence view. Look for a solution that allows you to sync your desktop, FTP or other storage options with the data room. This will allow for simple and quick organization. Find out if the data room has an multilingual search tool as well as OCR to search text within PDF and images.
It is important to find out which service provider can redact certain fragments or even the entire document. This feature will help secure your personal information by removing all personal information from PDFs and images.
Some of the best VDR providers provide complete analytics and reporting capabilities that allow you to monitor the activities in your virtual data room. Choose a service which can automatically monitor every upload, download and views as well as allow you to build custom reports based upon these activities.
Another feature to look for is a trial offer which lets you test the top features like uploading data, new security and collaboration features without the requirement for a long-term commitment. iDeals provides a 30-day free trial that gives you unlimited preparation time, two administrators 500 MB of storage space, file encryption, dynamic watermarking and basic digital rights management system.