Board software can be used to host online meetings. This allows for more efficient meetings as well as better engagement with the board and better organization of paperwork. If the meeting is held in person or via video conference, using dedicated tools can ensure the meeting’s success. Implementing this software is difficult and requires training as well as adjusting existing processes.
The most effective board management software provides a single solution to manage the entire meeting process. It can help administrators create an agenda for meetings and distribute relevant documents to the members in advance. It lets them distribute the materials and also record meetings using its audio/video conference tool. It even creates meeting minutes automatically after the meeting. It can also keep and secure all materials for the board in one central location, making it accessible.
Another important characteristic of the software is the ability to reduce distractions. It should, for example allow participants to turn off their microphones when they’re not talking. It should also establish a conversation protocol, such as the procedure for raising your hand to ask a question or to request permission to speak. To avoid confusion or anger it is crucial that the rules are clear to all members before the meeting.
The software must be accessible on all devices, so that members have easy access to it. The best portals include versions that are optimized for tablet, desktop, and mobile devices. This allows the software achieve its aim of increasing attendance and boost the involvement of board members.